Seminar / Symposia / Workshop Scheme

The “Seminar/Symposia/Workshop Scheme” has been implemented by the Research and Development Group, M.P. Council of Science & Technology (MPCST), Government of Madhya Pradesh. The scheme aims to promote scientific temper, knowledge exchange, and skill development by providing financial grant-in-aid support to eligible institutions for organizing seminars, symposia, workshops, training programmes, and short-term courses.

Objectives of the Seminar/symposium/workshop

SYMPOSIA: A symposium focuses on in-depth discussion of a single significant topic by subject specialists, with around 30 participants presenting prepared research papers. Abstracts are shared in advance to avoid duplication and ensure meaningful discussion. The programme usually lasts two to three days.
SEMINARS: A seminar familiarizes planners and researchers with the latest developments in a specific field through expert lectures and paper presentations. It promotes exchange of ideas, new research methods, and emerging techniques. The programme typically lasts four to five days with about 30 participants and prior circulation of abstracts.
WORKSHOPS: Workshops are short-term programmes that enhance professional competence and practical skills through expert-led training, demonstrations, and hands-on practice. They focus on recent methods and techniques, typically involving 20–30 participants. The duration generally does not exceed two weeks and relies mainly on internal resources.
SHORT TERM COURSE/ SUMMER/WINTER/INSTITUTES: Specialized programmes offering lectures, laboratory, field, or project work in areas where the institution has established expertise. About 20 participants engage in intensive learning, consultations, and project planning over a duration of 5 to 10 days.

Nature of Benefits

• Financial grant-in-aid for organizing seminars, symposia, workshops, trainings, conferences, and short-term courses.
• Support for participant travel allowance, daily allowance, and incidental expenses.
• Honorarium for resource persons and subject experts.
• Assistance for printing abstracts, reports, and course materials.
• Funding for laboratory, workshop, and consumable materials.

Monetary Coverage

• The amount varies based on the proposal and permissible expenditure heads.
• No fixed maximum amount specified in guidelines.
• A one-time grant released through bank transfer to the institution’s official account.

1. The applicant should be a Government University, Government Institute, or Government College.
2. The applicant should be a Private Institute or College approved by UGC, All India Council for Technical Education, Indian Council of Agricultural Research, or Indian Council of Medical Research.
3. The applicant should be a Private University approved by the University Grants Commission.
4. The applicant should be a registered Professional Body or Chapter authorized to operate in Madhya Pradesh.
5. The applicant should have adequate internal academic and infrastructure resources.
6. The applicant should propose a programme relevant to the development of Madhya Pradesh.
7. The applicant should submit the proposal through the Head of the Institution.

Offline

Step 1: The interested applicant downloads the application form from the official website.
Step 2: In the application form, fill in all the mandatory fields, and attach copies of all the mandatory documents (self-attest, if required).
Step 3: A duly filled and signed application form in three copies along with the documents addressed to the:
M.P. COUNCIL OF SCIENCE & TECHNOLOGY
Vigyan Bhawan, Science Hills, MANIT Campus, Nehru Nagar - 462003

NOTE:

• Incomplete proposals are not eligible for consideration.
• Proposals not submitted in the prescribed format are rejected.
• Proposals submitted less than 2 months before the event are not considered.
• Post-event documents are submitted within 3 months.

Government Universities/Institutes/Colleges:

• A cancelled cheque bearing the Account Name, Account No, Bank & Branch Name and IFSC code

Private Institutes/Colleges:

• A copy of recent approval from the competent authority like UGC/AICTE/ICAR/ICMR etc.
• A copy of recent affiliation with university
• A cancelled cheque bearing the Account Name, Account No., Bank & Branch Name and IFSC code

Private Universities:

• A copy of UGC approval
• A copy of M.P. Gazette notification
• A cancelled cheque bearing the Account Name, Account No., Bank & Branch Name and IFSC code

Professional Bodies /Chapters:

• A copy of Registration
• A copy of Rules and regulations (Bylaws)
• Authorization letter for the chapter in M.P. state.
• Annual report of last three years.
• Audited account of last three years (starting from preceding years)
• RTI declaration
• A cancelled cheque bearing the Account Name, Account No, Bank & Branch Name and IFSC code.

Post-Event Documents

• Technical Report Of Programme
• Utilization Certificate (Audited)
• Statement Of Expenditure
• Participant List
• Feedback Forms
• Photographs
• Newspaper Clippings
• Printed Programme Materials