Financial Assistance Grants to NGO

The "Financial Assistance Grant to NGO" service is implemented by the Directorate of Culture & Archaeology, Government of Chhattisgarh, with the objective of providing financial support to eligible Non-Governmental Organizations (NGOs) for the implementation of approved cultural, heritage, and related activities.

• Financial assistance may be provided for organizing and conducting cultural programmes, festivals, exhibitions, workshops, seminars, literary events, and heritage-related activities.
• Eligible NGOs may receive grant support for preservation, promotion, and development of art, culture, archaeology, and cultural heritage.
• Approved organizations may receive financial assistance for cultural awareness programmes and activities aimed at promoting local traditions and cultural values.

1. The applicant organization must be registered under the Chhattisgarh Societies Registration Act, 1973.
2. The organization must have completed a minimum of three years of registration as on the date of application.
3. The NGO shall submit audited financial statements/audit reports for the previous three financial years.

Online

Application Process

Step 1: Portal Access and Login
The applicant (or the authorized operator) must visit the Sewa Setu portal (https://sewasetu.cgstate.gov.in/home?lang=en), and login using either their Citizen credentials or through the Lok Sewa Kendra (LSK) login system to proceed with the application.
Step 2: Application Submission
The user must navigate to the application form of the scheme that they wish to apply for. In the form, enter all the required details accurately. In the form, fill in all the mandatory fields and upload all the mandatory documents in the specified format and size. Ensure that all documents are clear, legible, and in the accepted file format before uploading.
Once all required documents are successfully uploaded and the entered information is verified by the applicant, they must finally submit the application.
Step 3: Application Reference Number Generation
The portal generates an Application Reference Number (ARN). The applicant should save the ARN for all future correspondence and status tracking regarding their submitted application.
Post-Application Process
Step 4: Verification by Anudan Section
The application is routed online to the Anudan Section, where the application details and supporting documents are examined for completeness, correctness, and compliance with the prescribed requirements.
Step 5: Approval by Anudan Section
Based on the verification:
If the application is found satisfactory, it is forwarded online to the Deputy Director for further examination.
If any discrepancy or deficiency is identified, the application is returned to the applicant for correction and resubmission.
Step 6: Examination by Deputy Director
The Deputy Director reviews the application, supporting documents, and other relevant records to assess eligibility and compliance with the prescribed guidelines.
Step 7: Approval by Deputy Director
Based on the examination:
If approved, the application is forwarded to the Director for further review and approval.
If additional information or documents are required, the application is returned to the applicant for correction.
If the application is found ineligible, it is rejected with recorded remarks.
Step 8: Work Order Approval by Director
The Director reviews the application and supporting documents and takes a decision regarding approval of the Work Order.
Step 9: Final Approval by Director
Based on the review:
If approved, the Director applies the Digital Signature Certificate (DSC) and forwards the application back to the Anudan Section.
If additional information or documents are required, the application is returned to the applicant for correction.
If the application does not meet the prescribed criteria, it is rejected with recorded remarks.
Step 10: Upload of Work Order by Anudan Section
Upon approval, the Anudan Section manually uploads the approved Work Order into the system.
Step 11: Issuance of Work Order to Applicant
The uploaded Work Order is made available to the applicant through the portal and the applicant is notified accordingly.
Step 12: Submission of Payment/Utilization Report
After completion of the approved activity/programme, the applicant uploads the Payment/Utilization Report along with supporting documents through the portal.
Step 13: Review by Anudan Section (Payment Stage)
The Anudan Section reviews the Payment/Utilization Report and supporting documents. If found satisfactory, the case is forwarded to the Deputy Director for further examination.
Step 14: Review by Deputy Director (Payment Stage)
The Deputy Director examines the submitted payment documents and utilization records and forwards the application to the Senior Accountant for financial scrutiny.
Step 15: Review by Senior Accountant (Financial Review – I)
The Senior Accountant reviews the financial documents, expenditure details, and supporting records and forwards the case to the Director for final administrative and financial review.
Step 16: Final Review by Director
The Director conducts the final administrative and financial review of the application, payment documents, and utilization records. If satisfied, the case is approved and forwarded back to the Senior Accountant for disbursement processing.
Step 17: Disbursement Processing by Senior Accountant
Based on the Director's approval, the Senior Accountant provides final financial instructions and processes the case for disbursement.
Step 18: Generation of Digitally Signed Disbursement Letter
Upon successful completion of all reviews and approvals, the system generates a Digitally Signed Disbursement Letter using the authorized Digital Signature Certificate (DSC).
Step 19: Notification to Applicant
The applicant is notified regarding the approval of disbursement and availability of the Digitally Signed Disbursement Letter through the portal.
Step 20: Application Closure
After successful issuance of the Disbursement Letter and completion of all processing formalities, the application status is updated as Completed and the case is formally closed in the system.

• Registration Certificate of NGO
• Audit Report of NGO for last 03 Years
• Copy of Section 27/28 (as applicable)
• Expense details of the Event
• Bank Account Details of NGO (Cancelled Cheque / Passbook)
• Upload Bylaws
• Upload NGO Pan Card
• Upload NGO Bank Passbook
• Previous Grant Utilization Certificate (if any)